FAQs

Vendors must register in IPRO, Idaho’s online procurement system. Detailed instructions are available in the user guide. Suppliers are limited to one account per valid Tax ID. Employer Identification Number (EIN) and Social Security Number (SSN) are both accepted as a valid Tax ID. Once registered, vendors can view bid opportunities, submit bids, and participate in the solicitation process.

Use this list to view the commodity codes used in IPRO, Idaho’s online procurement system. Commodity codes for goods range from 0 to 69, while services are 70 and above. In your IPRO supplier account, select all commodity codes that apply to your business or industry. You may select multiple commodity codes as needed.

Commodity codes are used to notify vendors of bid opportunities. To ensure you receive all relevant bid notifications, select your commodity codes at the segment and family levels only.

For more information on Idaho business requirements, visit Idaho’s website for state and federal business resources.

Open bid opportunities are listed in IPRO, Idaho’s online procurement system.

Additional specialized bid opportunities are listed by the awarding state agency on their website. For building construction projects, contact the Division of Public Works. For highway construction projects, contact the Transportation Department. For education bid opportunities, contact the Education Department. For banking bid opportunities, contact the Treasurer’s Office.

Detailed instructions for IPRO, Idaho’s online procurement system, are available in this user guide. For additional assistance, please email the Controller’s Office.

Instructions for additional specialized bid opportunities are provided by the awarding state agency. For building construction projects, contact the Division of Public Works. For highway construction projects, contact the Transportation Department. For education bid opportunities, contact the Education Department. For banking bid opportunities, contact the Treasurer’s Office.

Once awarded a contract, vendors must register and complete the verification process in PaymentWorks, Idaho’s vendor management platform. You will receive an automated email from PaymentWorks with registration information if you are not already registered. Detailed instructions are available in the user guide.

The verification process could take up to a few weeks. Ensure that your Form W-9 submitted in IPRO, Idaho’s online procurement system, matches the one submitted in PaymentWorks, and respond to phone calls and emails from PaymentWorks and the Controller’s Office. Failure to do so may delay the verification process.

The contract finalization process could take up to a few weeks. Ensure that you provide an updated Certificate of Insurance (COI) matching the insurance requirements listed in the solicitation, and respond to phone calls and emails from the Division of Purchasing. Failure to do so may delay the finalization process.

The agency directory contains a list of all Idaho state agencies. From there, you can access each agency’s website, which includes contact information.

The available sourcing event types are Request for Information (RFI), Request for Quote (RFQ), Invitation to Bid (ITB), and Request for Proposal (RFP).

Requests for Information (RFIs) are used for information gathering to aid in developing a future formal solicitation. No contracts are awarded during a RFI.

Requests for Quote (RFQs) are informal solicitations used for goods contracts valued between $15,000 and $150,000 and services contracts valued between $25,000 and $150,000, including all potential renewals.

Invitations to Bid (ITBs) are formal solicitations used for contracts valued above $150,000, including all potential renewals, where award is based on the lowest cost.

Requests for Proposal (RFPs) are formal solicitations used for contracts valued above $150,000, including all potential renewals, where award is based on a combination of cost, technical factors, and presentations.

A bid opening is a public, virtual event held by the Division of Purchasing to formally unseal all submitted bids. Bid openings occur on the business day immediately following the close of the sourcing event. Virtual meeting information can be found in the solicitation documents attached within the sourcing event in IPRO, Idaho’s online procurement system. Bid openings are only applicable to ITBs and RFPs.

Note: The Division of Purchasing will evaluate each bid to determine whether it adheres to the solicitation requirements. Once the evaluation is complete, the Division of Purchasing will issue Letters of Intent to all responsive vendors.

The available contract types are Purchase Order (PO), Blanket Purchase Order (BPO), Contract Purchase Order (CPO), Statewide Blanket Purchase Order (SBPO), and Participating Addendum (PADD).

Purchase Orders (POs) are used for a one-time purchase of goods that has a specific delivery date. POs are used for contracts specific to a single state agency.

Blanket Purchase Orders (BPOs) are used to purchase goods in variable quantities over an unspecified delivery timeframe. BPOs are used for contracts specific to a single state agency.

Contract Purchase Orders (CPOs) are used to purchase services with multiple delivery dates. CPOs are used for contracts specific to a single state agency.

Statewide Blanket Purchase Orders (SBPOs) are used to purchase goods and services in variable quantities over an unspecified delivery timeframe. SBPOs are awarded through the standard Idaho solicitation process. SBPOs are available for all state agencies and political subdivisions.

Participating Addendums (PADDs) are used to purchase goods and services in variable quantities over an unspecified delivery timeframe. PADDs are awarded from a master agreement established through a purchasing cooperative. PADDs are available for all state agencies and political subdivisions. When necessary, PADDs may be awarded for use by a single state agency.

Contracts are typically awarded for a one-year term, renewable up to five years.

Most Statewide Blanket Purchase Orders (SBPOs) and Participating Addendums (PADDs), including those that are awarded for use by a single state agency, are subject to an administrative fee of 1.25% based on orders placed against the contract (the vendor’s net sales). The administrative fee must be remitted on a quarterly basis. Payment must be mailed to the following address in the form of a paper check no later than the due date for the corresponding quarter:

State of Idaho
Attn: Division of Purchasing
PO Box 83720
Boise, ID 83720-0075

First quarter payments are due on October 31, second quarter payments are due on January 31, third quarter payments are due on April 30, and fourth quarter payments are due on July 31.

For additional information regarding the administrative fee for a specific SBPO or PADD, refer to the contract.

Most Statewide Blanket Purchase Orders (SBPOs) and Participating Addendums (PADDs), including those that are awarded for use by a single state agency, must provide usage reports based on orders placed against the contract (the vendor’s net sales). The usage reports must be submitted on a quarterly basis. Usage reports must be emailed to Division of Purchasing. Usage report forms can be found on the Resources page.

First quarter reports are due on October 31, second quarter reports are due on January 31, third quarter reports are due on April 30, and fourth quarter reports are due on July 31.

For additional information regarding the usage reports for a specific SBPO or PADD, refer to the contract.

For statewide contracts awarded to a single vendor, contact the vendor.

For statewide contracts awarded to multiple vendors by region, district, zone, or area, contact the vendor awarded your region. If multiple vendors were awarded your region, district, or zone, contact all applicable vendors and obtain quotes from each. Agencies are encouraged to select the lowest-cost quote but may choose the option that best meets their business needs. When a selection is made for reasons other than lowest cost, agencies are encouraged to document the justification in writing for their records.

For statewide contracts awarded to multiple vendors by category, group, or band, contact the vendor awarded for the category you need. If multiple vendors were awarded the category, group, or band, contact all applicable vendors and obtain quotes from each. Agencies are encouraged to select the lowest-cost quote but may choose the option that best meets their business needs. When a selection is made for reasons other than lowest cost, agencies are encouraged to document the justification in writing for their records.

Note: Contact the vendor unless the Special Instructions indicate otherwise. Be prepared to provide the Division of Purchasing (DOP) contract number, which is listed on each statewide contract page.

No. If you want to use a cooperative contract that doesn’t currently have a Participating Addendum (PADD) for Idaho, please contact the Division of Purchasing.

Refer to the following DOP contract administration process documents:

Contract Amendment Process
Contract Assignment Process
Contract Renewal Process
Cure Notice Process

Delegated Purchasing Authority (DPA) allows state agencies to make certain purchases directly without going through the Division of Purchasing, while still following state procurement rules. DPA varies per state agency. Most state agencies have DPA to award goods contracts valued less than $15,000 and services contracts valued less than $25,000, including all potential renewals.

A policy directive is formal instruction issued by Division of Purchasing that establishes, clarifies, or changes how purchasing activities must be conducted. Unlike an exemption, which allows a one-time or limited exception, a policy directive sets expectations that apply broadly and must be followed.

Active policy directives can be found under Laws & Policies.

A sole source authorization is formal approval to procure goods or services from one specific vendor without competitive solicitation, because no other vendor can reasonably meet the agency’s requirements. Sole source authorizations are approved by Division of Purchasing, and they are listed in IPRO, Idaho’s online procurement system.

Yes. The State Procurement Act allows for various Division of Purchasing decisions to be appealed. For more information on appealable decisions and how to submit an appeal, refer to the Challenges & Appeals section of the State Procurement Act.

If a public records request is submitted for an appealable decision, the appeal period for that decision is paused until the public records request has been completed.