Information for Vendors – State Division of Purchasing

IPRO ePurchasing System

The Idaho Division of Purchasing posts business opportunities on the IPRO e-purchasing system. Many state agencies are also using this system. Use of this Internet-based system allows vendors to respond to solicitations online or download non-interactive bids or proposals, update their company information and contacts, see bid results, and receive purchase orders and contracts online. You need access to the Internet and a current web browser that supports 128-bit encryption.

IPRO Login

IPRO Login please click here

IPRO Vendor Registration

Vendors must register in IPRO to gain access to detailed solicitation information and to be eligible for a contract award. Once you set up your account, the IPRO system is designed to send an e-mail to the contact address you provided, alerting you to the State of Idaho solicitations posted in IPRO, based on the commodity and service selections you included in your registration information.
Registration is free and takes only a few moments. (Note: an administrative fee may apply to awarded contracts, as detailed in the solicitation document.)
If your entity is already registered, please do NOT create a new profile; duplicate profiles will not be approved. If you are having trouble logging in, please see IPRO Help.
Click here to register

IPRO HELP

The technical support for the IPRO WebProcure system is provided by Perfect Commerce. For technical questions, below is the contact information:
WebProcure Technical Support
Monday through Friday
5:00 am to 5:00 pm Pacific Time
WebProcure.Support@perfect.com
866.889.8533

IPRO Training

How to Submit a Bid
Vendor Registration
Add User

Other Information for Vendors

Current Solicitations

Note: This list is provided for convenience only; and no guarantees are made as to its accuracy or completeness. The official solicitation postings are located on the State’s eProcurement System, IPRO. You will need to log in to IPRO in order to view details/download documents.

Bids posted by the Division of Purchasing will be opened at the Division of Purchasing office located at 304 N 8th Street, Room 403, Boise Idaho, 83702 at 10:30 AM MT the following business day after closing, unless otherwise specified in the solicitation document.

IPRO Bid List	Agency	Title	Buyer	Start Date	Start Time	Closing Date	Closing Time
RFP19000418	Division of Purchasing for Idaho Commission on Aging	Senior Community Service Employment Program	Chelsea Robillard	January 22, 2019	5:00 PM MST	March 5, 2019	5:00 PM MST
RFQ19000476	Division of Purchasing for Idaho Dept of Corrections	Tractor and Baler	Danny Downen	February 13, 2019	1:00 PM MST	February 28, 2019	5:00 PM MST
RFP19000386	Division of Purchasing for Idaho Dept of Administration- Office of Risk Management	Risk Management Information System	Arianne Quignon	January 15, 2019	5:00 PM MST	February 28, 2019	5:00 PM MST
ITB19000393	Division of Purchasing for Idaho Dept of Fish and Game	Utility Tractors with Loaders	Joseph Nelson	January 17, 2019	5:00 PM MST	February 20, 2019	5:00 PM MST
RFQ19000465	Division of Purchasing for Idaho Dept of Fish and Game	Female Grouse Transmitters	Arianne Quignon	February 7, 2019	4:00 PM MST	February 15, 2019	5:00 PM MST
ITB19000459	Division of Purchasing for Idaho Industrial Commission	Medical Fee Schedule Services	Chelsea Robillard	February 6, 2019	5:00 PM MST	March 4, 2019	5:00 PM MST
RFP19000287	Division of Purchasing for Idaho Military Division	Grants Management System	Jason Urquhart	November 15, 2018	8:15 AM MST	February 20, 2019	5:00 PM MST
RFP19000369	Division of Purchasing for Idaho Office of Drug Policy	Learning Management System	Jason Skelton	January 4, 2019	5:00 PM MST	March 8, 2019	5:00 PM MST
ITB19000473	Division of Purchasing for Idaho Office of the Governor IT Services	Internet Services	Jory Lindstrom	February 11, 2019	4:30 PM MST	March 18, 2019	5:00 PM MDT
ITB19000430	Division of Purchasing for Idaho State Police	Glock 19 Gen 5 Law Enforcement Pistols	Jason Skelton	January 28, 2019	5:00 PM MST	February 26, 2019	5:00 PM MST
ITB19000411	Division of Purchasing for Idaho Transportation Department	8 X 4 Tractor Truck	Daniel Downen	January 17, 2019	5:00 PM MST	February 22, 2019	5:00 PM MST
ITB19000424	Division of Purchasing for Idaho Transportation Department	Laundry Services	Jason Urquhart	January 24, 2019	2:15 PM MST	March 4, 2019	5:00 PM MST
RFP19000377	Division of Purchasing for Idaho Transportation Department	Creative Services and Media Buying and Placement Services	Chelsea Robillard	January 7, 2019	5:00 PM MST	February 22, 2019	5:00 PM MST
RFP19000262	Division of Purchasing for Lewis-Clark State College	Learning Management System	Jason Skelton	November 16, 2018	5:00 PM MST	February 22, 2019	5:00 PM MST
RFP19000328	Division of Purchasing for Public Employee Retirement System of Idaho	Global Tax Agent Services	Jason Skelton	December 11, 2018	5:00 PM MST	February 19, 2019	5:00 PM MST
RFQ19000466	Idaho Dept of Fish and Game	Trailers, Various Types	Mark McClaine	February 7, 2019	5:00 PM MST	February 19, 2019	5:00 PM MST
ITB19000475	Idaho Dept of Health and Welfare	Janitorial Services	Kelly Ollivant	February 13, 2019	11:45 AM MST	March 13, 2019	5:00 PM MDT
RFP19000398	Idaho Dept of Health and Welfare	Supplemental Drug Rebate Services	Andrea Magee	January 11, 2019	5:00 PM MST	February 19, 2019	5:00 PM MST
RFP19000399	Idaho Dept of Health and Welfare	Child Support Receipting	Kelly Ollivant	January 11, 2019	2:45 PM MST	February 26, 2019	5:00 PM MST
RFQ19000460	Idaho Dept of Health and Welfare	Controlled Substance & Alcohol Testing in Southeast Idaho for Child Welfare Families	Scott Blaylock	February 8, 2019	8:00 AM MST	February 15, 2019	5:00 PM MST
RFQ19000461	Idaho Dept of Health and Welfare	Transitional Bed for Adult Men Experiencing a Crisis	Bev Berends	February 6, 2019	5:00 PM MST	February 19, 2019	5:00 PM MST
RFQ19000462	Idaho Dept of Health and Welfare	Foods: Bakery Products (Fresh)	Michael Gwinn	February 7, 2019	9:30 AM MST	February 15, 2019	5:00 PM MST
RFQ19000442	Idaho Military Division	Central Monitoring Station for Statewide Intrusion Detection System	Theresa Sorrell	January 30, 2019	5:00 PM MST	February 20, 2019	5:00 PM MST
RFQ19000455	Idaho State Police	Sirens, Horns and Back-up Alarms	Randy Byrne	February 4, 2019	5:00 PM MST	February 22, 2019	5:00 PM MST
RFQ19000472	Idaho State Police	Law Enforcement Motorcycle	Randy Byrne	February 11, 2019	2:30 PM MST	February 22, 2019	5:00 PM MST
RFQ19000421	Idaho Transportation Department	Continental Motors Airplane Engine	Chase Croft	February 1, 2019	6:00 PM MST	February 19, 2019	5:00 PM MST
RFQ19000456	Idaho Transportation Department	Ripper Mounted Compactor	Chase Croft	February 12, 2019	8:00 AM MST	February 21, 2019	5:00 PM MST

Usage Reports and Administrative Fee

Usage reports and administrative fees are due quarterly only if required by your Contract. Please refer to your contract documents or contact the DOP Contract Administrator if you are unsure of this requirement.

Usage Reports

W-9 Form

W-9 FOR CONTRACTS WITH AN ADMINISTRATIVE FEE

Terms and Conditions

Solicitation Instructions to Vendors
JANUARY-2017
Detailed instructions on submitting your bid.
Applicable to Solicitations issued ON OR AFTER January 1, 2017
Standard Contract Terms and Conditions
JANUARY-2017
T&Cs that are part of every solicitation. Applicable to Solicitations issued ON OR AFTER January 1, 2017
Standard Terms and Conditions for Cloud Services
Standard Terms and Conditions for Cloud Services Instructions
January-2019
standard T&Cs related to Cloud Services
Standard Terms and Conditions for OnPrem Software
Standard Terms and Conditions for OnPrem Software and related services Instructions
January-2019
standard T&Cs related to OnPrem Software and Related Services
Telecommunication Services Special Terms and Conditions
JUNE-2015
special T&Cs for telecommunication purchases
Special Banking Solicitation Instructions to Vendors and Contract Terms and Conditions
JANUARY-2015
special solicitation instructions and T&Cs related to banking and credit card purchases
Verification of Lawful Presence in the United States to Receive a State Benefit (Contract)

Other Bid Opportunities

Building Construction Projects
Division of Public Works
(208) 332-1900
Highway Construction Projects
Idaho Transportation Department
(208) 334-8429
Contracting Opportunities for Education
Idaho State Department of Education
(208) 332-6857
Banking Opportunities
Idaho State Treasurer's Office

Notice to IT Vendors

The State’s “Special Terms and Conditions for Customized Software and Related Services" (rev. 2005) is in the process of being updated and converted to a more broadly applicable standard set of “Special" Terms and Conditions applicable to IT solicitations in general. The Division of Purchasing began this process almost a year ago, recognizing that the IT landscape is constantly evolving and that, with the increased utilization of “cloud" offerings, issues regarding ownership, warranty and the risk of data breach need to be more thoroughly explored and addressed.

In the interim, as has been the practice of the Division for many years, tailored “special" terms and conditions are included in complex IT procurements (within the particular solicitation), and vendors are encouraged to ask questions and provide alternative and/or additional language during the Pre-Proposal Conference as well as during the Question and Answer period, as provided in the written instructions for each solicitation issued by the Division.

For example, the Division has considered and adopted limitations of liability on a case-by-case basis over the years, based on an analysis of risk within the proposed scope of work, in consultation with the requisitioning agency and additional internal experts. As the Division gets closer to finalizing its initial draft of the standard Special Terms and Conditions for IT, we will be inviting input from the vendor community, as we did several years ago when revising our “Standard Terms and Conditions" (for all goods and services); and look forward to participation by experts within the IT Industry who can provide constructive feedback and suggestions for the State to consider.

Sole Source Legal Notice

Legal notice of pending sole source authorizations, pursuant to Idaho Code 67-9221(2) will be posted here:

There are no postings at this time.

Vendor FAQs

How do I become a registered vendor with the state?

For procurement purposes, vendors must register in DOP's eProcurement system in order to obtain solicitation documents and to be eligible for a contract award. See IPRO Vendor Registration above.
Vendors awarded a contract may also need to submit a W-9 form to the State Controller's Office and register with the Idaho Secretary of State.

How do I find out what opportunities are available in Idaho state government for me to bid on?

You may view a list of bid opportunities issued under DOP's authority under "Current Solicitations" above. You will need to login to IPRO to access the full solicitation documents, including requirements, terms, and conditions.
For bidding opportunities outside DOP's authority, including building construction, highway construction, Department of Education contracting, and banking opportunities, see "Other Bid Opportunities" above.

What is the difference between a Request for Quotes (RFQ), an Invitation to Bid (ITB), and a Request for Proposals (RFP)?

A Request for Quotes (RFQ) is an informal solicitation for goods or services with a total value between $10,000 and $100,000. Invitations to Bid (ITBs) and Requests for Proposals (RFPs) are formal, sealed solicitations for goods or services with a total value of $100,000 or more. For additional information about the various solicitation methods, please consult the DOP Desk Manual

How do I submit an appeal on a procurement?

Idaho Code, Section 67-9232 details the various types of appeals provided for in the State Procurement Act. Note: appeals are permitted in formal solicitations and sole source procurements only. Generally, the Act provides for:

Specification Appeal: submit to the DOP Administrator within 10 business days of the specification being published or changed
Nonresponsive Appeal: submit to the Director of the Department of Administration at directorsoffice@adm.idaho.gov within 5 business days of the notice of nonresponsiveness
Award (Lowest responsible bidder) Appeal: submit to the Director of the Department of Administration at directorsoffice@adm.idaho.gov within 5 business days of the notice of intent to award.
Sole Source Appeal: submit to the DOP Administrator within 5 business days of the final day of public notice (see Sole Source Legal Notice above)

How do I request copies of bids, bid tabs, or other records?

Any person may submit a written request to examine public records pursuant to Title 74, Chapter 1, Idaho Code. Requests must specifically identify the records you wish to examine. Submit requests to purchasing@adm.idaho.gov. Most public record requests are fulfilled with electronic records.