Information for Vendors

New State of Idaho eProcurement System

The Division of Purchasing is transitioning to a new eProcurement system called Jaggaer. We will go live with Jaggaer on July 1, 2019. All solicitations- now called Sourcing Events- will take place in the new tool. A link to the new system will be provided sometime next week. You will be required to login to Jaggaer and update your profile, but it should only take a few minutes. Our current system (WebProcure) will no longer be used after July 1—all active solicitations and contracts will be migrated to Jaggaer.
If you have any questions contact us at ipro@adm.idaho.gov

IPRO ePurchasing System

The Idaho Division of Purchasing posts business opportunities on the IPRO e-purchasing system. Many state agencies are also using this system. Use of this Internet-based system allows vendors to respond to solicitations online or download non-interactive bids or proposals, update their company information and contacts, see bid results, and receive purchase orders and contracts online. You need access to the Internet and a current web browser that supports 128-bit encryption.

IPRO Login
  1. (NEW) IPRO Login pleaseclick here
IPRO Vendor Registration
  1. Vendors must register in IPRO to gain access to detailed solicitation information and to be eligible for a contract award. Once you set up your account, the IPRO system is designed to send an e-mail to the contact address you provided, alerting you to the State of Idaho solicitations posted in IPRO, based on the commodity and service selections you included in your registration information.
  2. Registration is free and takes only a few moments. (Note: an administrative fee may apply to awarded contracts, as detailed in the solicitation document.)
  3. If your entity is already registered, please do NOT create a new profile; duplicate profiles will not be approved. If you are having trouble logging in, please see IPRO Help.
  4. Click here to register
IPRO HELP
  1. The technical support for the IPRO system is provided by Jaggaer. For technical questions, below is the contact information:
    Jaggaer Technical Support
    (800) 233-1121, option 2.
IPRO Training

How to add insurance to your Jaggaer profile
Adding Commodity Codes to your profile in Jaggaer

 

Other Information for Vendors

Current Solicitations

*To view current Sourcing Events click here

Note: Bids posted by the Division of Purchasing will be opened at the Division of Purchasing office located at 304 N 8th Street, Room 403, Boise Idaho, 83702 at 10:30 AM MT the following business day after closing, unless otherwise specified in the solicitation document.

Usage Reports and Administrative Fee

Usage reports and administrative fees are due quarterly only if required by your Contract. Please refer to your contract documents or contact the DOP Contract Administrator if you are unsure of this requirement.

Usage Reports

W-9 Form

Terms and Conditions
Other Bid Opportunities
Notice to IT Vendors

The State’s “Special Terms and Conditions for Customized Software and Related Services" (rev. 2005) is in the process of being updated and converted to a more broadly applicable standard set of “Special" Terms and Conditions applicable to IT solicitations in general.  The Division of Purchasing began this process almost a year ago, recognizing that the IT landscape is constantly evolving and that, with the increased utilization of “cloud" offerings, issues regarding ownership, warranty and the risk of data breach need to be more thoroughly explored and addressed.

In the interim, as has been the practice of the Division for many years, tailored “special" terms and conditions are included in complex IT procurements (within the particular solicitation), and vendors are encouraged to ask questions and provide alternative and/or additional language during the Pre-Proposal Conference as well as during the Question and Answer period, as provided in the written instructions for each solicitation issued by the Division.

For example, the Division has considered and adopted limitations of liability on a case-by-case basis over the years, based on an analysis of risk within the proposed scope of work, in consultation with the requisitioning agency and additional internal experts.  As the Division gets closer to finalizing its initial draft of the standard Special Terms and Conditions for IT, we will be inviting input from the vendor community, as we did several years ago when revising our “Standard Terms and Conditions" (for all goods and services); and look forward to participation by experts within the IT Industry who can provide constructive feedback and suggestions for the State to consider.

Sole Source Legal Notice

Legal notice of pending sole source authorizations, pursuant to Idaho Code 67-9221(2) will be posted here:

LEGAL NOTICE
PUBLICATION DATES August 20 – August 22, 2019

The Division of Purchasing of the Idaho State Department of Administration hereby publishes notice of intent to award a sole source procurement. This notice is being given pursuant to Idaho Code Section 67-9221.

The sole source procurement is between ADDCO/Actus Manufacturing and Idaho Department of Agriculture. Idaho Department of Agriculture proposes to purchase products or contract services of the following:

Service and Repair for ADDCO Message Boards

ADDCO/Actus Manufacturing is the sole provider of the factory authorized/warranty service and is compatible with existing equipment.

The Administrator of the Division of Purchasing has determined that there is only one vendor qualified to provide this commodity or service.

Any interested vendor may file a challenge to this sole source procurement, in accordance with Idaho Code Section 67-9232(4), by giving timely notice to:

Steve Bailey
Administrator
Division of Purchasing
P.O. Box 83720
Boise, ID 83720-0075
Email: purchasing@adm.idaho.gov

 

Vendor FAQs

How do I become a registered vendor with the state?

For procurement purposes, vendors must register in DOP's eProcurement system in order to obtain solicitation documents and to be eligible for a contract award. See IPRO Vendor Registration above.
Vendors awarded a contract may also need to submit a W-9 form to the State Controller's Office and register with the Idaho Secretary of State.

How do I find out what opportunities are available in Idaho state government for me to bid on?

You may view a list of bid opportunities issued under DOP's authority under "Current Solicitations" above. You will need to login to IPRO to access the full solicitation documents, including requirements, terms, and conditions.
For bidding opportunities outside DOP's authority, including building construction, highway construction, Department of Education contracting, and banking opportunities, see "Other Bid Opportunities" above.

What is the difference between a Request for Quotes (RFQ), an Invitation to Bid (ITB), and a Request for Proposals (RFP)?

A Request for Quotes (RFQ) is an informal solicitation for goods or services with a total value between $10,000 and $100,000. Invitations to Bid (ITBs) and Requests for Proposals (RFPs) are formal, sealed solicitations for goods or services with a total value of $100,000 or more. For additional information about the various solicitation methods, please consult the DOP Desk Manual

How do I submit an appeal on a procurement?

Idaho Code, Section 67-9232 details the various types of appeals provided for in the State Procurement Act. Note: appeals are permitted in formal solicitations and sole source procurements only. Generally, the Act provides for:

  • Specification Appeal: submit to the DOP Administrator within 10 business days of the specification being published or changed
  • Nonresponsive Appeal: submit to the Director of the Department of Administration at directorsoffice@adm.idaho.gov within 5 business days of the notice of nonresponsiveness
  • Award (Lowest responsible bidder) Appeal: submit to the Director of the Department of Administration at directorsoffice@adm.idaho.gov within 5 business days of the notice of intent to award.
  • Sole Source Appeal: submit to the DOP Administrator within 5 business days of the final day of public notice (see Sole Source Legal Notice above)
How do I request copies of bids, bid tabs, or other records?

Any person may submit a written request to examine public records pursuant to Title 74, Chapter 1, Idaho Code. Requests must specifically identify the records you wish to examine. Submit requests to purchasing@adm.idaho.gov. Most public record requests are fulfilled with electronic records.