COMING SOON! IPRO powered by Luma
The Luma project is a statewide modernization effort to implement an Enterprise Resource Planning (ERP) system that all state agencies will utilize for budget planning, financial management, procurement, payroll, and human capital management. This modernization effort will transition IPRO to a new software platform titled “Luma”.
Here are some important dates that suppliers need to take note of over the next several months:
– Late spring 2021 (April or May) – Supplier registration communication via email
— A shell supplier profile will be created automatically in Luma for any supplier who currently has a contract awarded in IPRO. You will be required to update your supplier profile information prior to utilizing Luma.
—Supplier(s) that do not have a contract awarded in IPRO at that time will be required to create a new supplier profile.
– July 1, 2021 – IPRO powered by Luma goes live for sourcing events
—Sourcing events posted in IPRO prior to July 1, 2021 will be finalized in IPRO. Contracts or purchase orders resulting from these sourcing events will be created in IPRO powered by Luma.
Here is what you can do now to ensure that you continue to receive notifications for bidding opportunities.
-Log into IPRO and update contact information for all individuals associated with your supplier portal.
-Register in IPRO powered by Luma before July 1, 2021.
For more information about the Luma project, please visit the Luma website at luma.sco.idaho.gov.
IPRO Registration & Training
- Vendors must register in IPRO to gain access to detailed solicitation information and to be eligible for a contract award. Once you set up your account, the IPRO system is designed to send an e-mail to the contact address you provided, alerting you to the State of Idaho solicitations posted in IPRO, based on the commodity and service selections you included in your registration information.
- Registration is free and takes only a few moments. (Note: an administrative fee may apply to awarded contracts, as detailed in the solicitation document.)
- If your entity is already registered, please do NOT create a new profile; duplicate profiles will not be approved. If you are having trouble logging in, please see IPRO Help.
The technical support for the IPRO system is provided by Jaggaer. Please contact Jaggaer Technical Support at (800) 233-1121, option 2.
The Idaho Division of Purchasing posts business opportunities on the IPRO e-purchasing system. Many state agencies are also using this system. Use of this Internet-based system allows vendors to respond to solicitations online or download non-interactive bids or proposals, update their company information and contacts, see bid results, and receive purchase orders and contracts online. You need access to the Internet and a current web browser that supports 128-bit encryption.
If you have any questions contact us at firstname.lastname@example.org
Other Information for Vendors
Note: Bids posted by the Division of Purchasing will be opened at the Division of Purchasing office located at 304 N. 8th Street, Room 403, Boise Idaho 83702 at 10:30AM MT the following business day after closing, unless otherwise specified in the solicitation document.
Usage reports and administrative fees are due quarterly only if required by your Contract. Please refer to your contract documents or contact the DOP Contract Administrator if you are unsure of this requirement.
- Solicitation Instructions to Vendors
Detailed instructions on submitting your bid.
Applicable to Solicitations issued ON OR AFTER January 1, 2017
- Standard Contract Terms and Conditions
T&Cs that are part of every solicitation. Applicable to Solicitations issued ON OR AFTER January 1, 2017
- Standard Terms and Conditions for Cloud Services
Standard Terms and Conditions for Cloud Services Instructions
standard T&Cs related to Cloud Services
- Standard Terms and Conditions for OnPrem Software
Standard Terms and Conditions for OnPrem Software and related services Instructions
standard T&Cs related to OnPrem Software and Related Services
- Telecommunication Services Special Terms and Conditions
special T&Cs for telecommunication purchases
- Special Banking Solicitation Instructions to Vendors and Contract Terms and Conditions
special solicitation instructions and T&Cs related to banking and credit card purchases
- Verification of Lawful Presence in the United States to Receive a State Benefit (Contract)
The State’s “Special Terms and Conditions for Customized Software and Related Services" (rev. 2005) is in the process of being updated and converted to a more broadly applicable standard set of “Special" Terms and Conditions applicable to IT solicitations in general. The Division of Purchasing began this process almost a year ago, recognizing that the IT landscape is constantly evolving and that, with the increased utilization of “cloud" offerings, issues regarding ownership, warranty and the risk of data breach need to be more thoroughly explored and addressed.
In the interim, as has been the practice of the Division for many years, tailored “special" terms and conditions are included in complex IT procurements (within the particular solicitation), and vendors are encouraged to ask questions and provide alternative and/or additional language during the Pre-Proposal Conference as well as during the Question and Answer period, as provided in the written instructions for each solicitation issued by the Division.
For example, the Division has considered and adopted limitations of liability on a case-by-case basis over the years, based on an analysis of risk within the proposed scope of work, in consultation with the requisitioning agency and additional internal experts. As the Division gets closer to finalizing its initial draft of the standard Special Terms and Conditions for IT, we will be inviting input from the vendor community, as we did several years ago when revising our “Standard Terms and Conditions" (for all goods and services); and look forward to participation by experts within the IT Industry who can provide constructive feedback and suggestions for the State to consider.
Legal notice of pending sole source authorizations, pursuant to Idaho Code 67-9221(2) will be posted here:
There are no postings at this time.
Vendors awarded a contract will need to send the State Controller’s Office Combined Substitute W-9 form to the state agency awarding the contract. They may also need to register with the Idaho Secretary of State.
For bidding opportunities outside DOP’s authority, including building construction, highway construction, Department of Education contracting, and banking opportunities, see “Other Bid Opportunities” above.
- Specification Appeal: submit to the DOP Administrator within 10 business days of the specification being published or changed
- Non-responsive Appeal: submit to the Director of the Department of Administration at email@example.com within 5 business days of the notice of non-responsiveness
- Award (Lowest responsible bidder) Appeal: submit to the Director of the Department of Administration at firstname.lastname@example.org within 5 business days of the notice of intent to award.
- Sole Source Appeal: submit to the DOP Administrator within 5 business days of the final day of public notice (see Sole Source Legal Notice above)