New State of Idaho eProcurement System
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IPRO ePurchasing System
The Idaho Division of Purchasing posts business opportunities on the IPRO e-purchasing system. Many state agencies are also using this system. Use of this Internet-based system allows vendors to respond to solicitations online or download non-interactive bids or proposals, update their company information and contacts, see bid results, and receive purchase orders and contracts online. You need access to the Internet and a current web browser that supports 128-bit encryption.
- IPRO Login please click here
- Vendors must register in IPRO to gain access to detailed solicitation information and to be eligible for a contract award. Once you set up your account, the IPRO system is designed to send an e-mail to the contact address you provided, alerting you to the State of Idaho solicitations posted in IPRO, based on the commodity and service selections you included in your registration information.
- Registration is free and takes only a few moments. (Note: an administrative fee may apply to awarded contracts, as detailed in the solicitation document.)
- If your entity is already registered, please do NOT create a new profile; duplicate profiles will not be approved. If you are having trouble logging in, please see IPRO Help.
- Click here to register
- The technical support for the IPRO WebProcure system is provided by Perfect Commerce. For technical questions, below is the contact information:
WebProcure Technical Support
Monday through Friday
5:00 am to 5:00 pm Pacific Time
Other Information for Vendors
Note: This list is provided for convenience only; and no guarantees are made as to its accuracy or completeness. The official solicitation postings are located on the State’s eProcurement System, IPRO. You will need to log in to IPRO in order to view details/download documents.
Bids posted by the Division of Purchasing will be opened at the Division of Purchasing office located at 304 N 8th Street, Room 403, Boise Idaho, 83702 at 10:30 AM MT the following business day after closing, unless otherwise specified in the solicitation document.
Usage reports and administrative fees are due quarterly only if required by your Contract. Please refer to your contract documents or contact the DOP Contract Administrator if you are unsure of this requirement.
- Solicitation Instructions to Vendors
Detailed instructions on submitting your bid.
Applicable to Solicitations issued ON OR AFTER January 1, 2017
- Standard Contract Terms and Conditions
T&Cs that are part of every solicitation. Applicable to Solicitations issued ON OR AFTER January 1, 2017
- Standard Terms and Conditions for Cloud Services
Standard Terms and Conditions for Cloud Services Instructions
standard T&Cs related to Cloud Services
- Standard Terms and Conditions for OnPrem Software
Standard Terms and Conditions for OnPrem Software and related services Instructions
standard T&Cs related to OnPrem Software and Related Services
- Telecommunication Services Special Terms and Conditions
special T&Cs for telecommunication purchases
- Special Banking Solicitation Instructions to Vendors and Contract Terms and Conditions
special solicitation instructions and T&Cs related to banking and credit card purchases
- Verification of Lawful Presence in the United States to Receive a State Benefit (Contract)
The State’s “Special Terms and Conditions for Customized Software and Related Services" (rev. 2005) is in the process of being updated and converted to a more broadly applicable standard set of “Special" Terms and Conditions applicable to IT solicitations in general. The Division of Purchasing began this process almost a year ago, recognizing that the IT landscape is constantly evolving and that, with the increased utilization of “cloud" offerings, issues regarding ownership, warranty and the risk of data breach need to be more thoroughly explored and addressed.
In the interim, as has been the practice of the Division for many years, tailored “special" terms and conditions are included in complex IT procurements (within the particular solicitation), and vendors are encouraged to ask questions and provide alternative and/or additional language during the Pre-Proposal Conference as well as during the Question and Answer period, as provided in the written instructions for each solicitation issued by the Division.
For example, the Division has considered and adopted limitations of liability on a case-by-case basis over the years, based on an analysis of risk within the proposed scope of work, in consultation with the requisitioning agency and additional internal experts. As the Division gets closer to finalizing its initial draft of the standard Special Terms and Conditions for IT, we will be inviting input from the vendor community, as we did several years ago when revising our “Standard Terms and Conditions" (for all goods and services); and look forward to participation by experts within the IT Industry who can provide constructive feedback and suggestions for the State to consider.
Legal notice of pending sole source authorizations, pursuant to Idaho Code 67-9221(2) will be posted here:
PUBLICATION DATES June 18 – 20, 2019
The Division of Purchasing of the Idaho State Department of Administration hereby publishes notice of intent to award a sole source procurement. This notice is being given pursuant to Idaho Code Section 67-9221.
The sole source procurement is between Ranorex and Public Employee Retirement System of Idaho. Public Employee Retirement System of Idaho proposes to purchase products or contract services of the following:
Ranorex Testing Software
Ranorex is the sole source provider of this item that is compatible with existing systems.
The Administrator of the Division of Purchasing has determined that there is only one vendor qualified to provide this commodity or service.
Any interested vendor may file a challenge to this sole source procurement, in accordance with Idaho Code Section 67-9232(4), by giving timely notice to:
Division of Purchasing
P.O. Box 83720
Boise, ID 83720-0075
For procurement purposes, vendors must register in DOP's eProcurement system in order to obtain solicitation documents and to be eligible for a contract award. See IPRO Vendor Registration above.
Vendors awarded a contract may also need to submit a W-9 form to the State Controller's Office and register with the Idaho Secretary of State.
You may view a list of bid opportunities issued under DOP's authority under "Current Solicitations" above. You will need to login to IPRO to access the full solicitation documents, including requirements, terms, and conditions.
For bidding opportunities outside DOP's authority, including building construction, highway construction, Department of Education contracting, and banking opportunities, see "Other Bid Opportunities" above.
A Request for Quotes (RFQ) is an informal solicitation for goods or services with a total value between $10,000 and $100,000. Invitations to Bid (ITBs) and Requests for Proposals (RFPs) are formal, sealed solicitations for goods or services with a total value of $100,000 or more. For additional information about the various solicitation methods, please consult the DOP Desk Manual
Idaho Code, Section 67-9232 details the various types of appeals provided for in the State Procurement Act. Note: appeals are permitted in formal solicitations and sole source procurements only. Generally, the Act provides for:
- Specification Appeal: submit to the DOP Administrator within 10 business days of the specification being published or changed
- Nonresponsive Appeal: submit to the Director of the Department of Administration at firstname.lastname@example.org within 5 business days of the notice of nonresponsiveness
- Award (Lowest responsible bidder) Appeal: submit to the Director of the Department of Administration at email@example.com within 5 business days of the notice of intent to award.
- Sole Source Appeal: submit to the DOP Administrator within 5 business days of the final day of public notice (see Sole Source Legal Notice above)