Idaho Code
The Division of Purchasing and most state executive agencies are subject to the State Procurement Act, Idaho Code Title 67, Chapter 92.
Administrative Code
Administrative Code related to the State Procurement Act are found in Rules of the Division of Purchasing 38.05.01.
Exempt Entities
The following are exempt from DOP’s standard procurement requirements:
- The Group Insurance Director is authorized to procure Group Insurance as described in Idaho Statutes, Title 67, Chapter 57, Section 61.
- Risk Management is authorized to procure Risk Management Insurance as described in Idaho Statutes, Title 67, Chapter 57, Section 73.
- Boise State University and Idaho State University Procuring and purchasing as described in Idaho Statutes, Title 67, Chapter 92, Section 25.
Terms and Conditions
- Solicitation Instructions to Vendors (01/17)
Detailed instructions on submitting your bid. Applicable to Solicitations issued ON OR AFTER January 1, 2017 - Standard Contract Terms and Conditions (01/17)
T&Cs that are part of every solicitation. Applicable to Solicitations issued ON OR AFTER January 1, 2017 - Standard Terms and Conditions for Cloud Services | Instructions (01/19)
Standard T&Cs related to Cloud Services - Standard Terms and Conditions for OnPrem Software | Instructions (01/19)
Standard T&Cs related to OnPrem Software and Related Services - Telecommunication Services Special Terms and Conditions (06/15)
Special T&Cs for telecommunication purchases - Special Banking Solicitation Instructions to Vendors and Contract Terms and Conditions (01/15)
Special solicitation instructions and T&Cs related to banking and credit card purchases - Verification of Lawful Presence in the United States to Receive a State Benefit (Contract)
Policy Directives
Policy Directive Number | For Use By | Property Exempted | Exemption From | Restrictions/Requirements for Use | Special Permission Required |
---|---|---|---|---|---|
10-02 | Universities and Colleges | Scientific equipment as detailed | Competition | - Equipment must be for use in research - Equipment must enable specific scientific measurements, readings, tolerances, etc. - Applies to IT only if required for equipment to work and less than 10% of total cost - College/University must develop written policy for use of this policy directive | None |
11-01 | State Appellate Public Defender for Self-Governing Agencies | Legal and professional services | Competition | - Must relate to client representation - Not otherwise exempt as a small purchase | None |
11-02 | ISP and other applicable agencies | Property for use in undercover investigations | Utilization of Open Contracts | - Property to be used in undercover investigations that will remain anonymous - Purchases must be monitored by Purchasing Agent or similar for compliance with other rules and good business judgment | None |
11-03 | Public Health Agencies | Pharmaceutical Products/Vaccines | Competition | Only when purchased from CDC contracts | None |
11-04 | All agencies | 1. Legal ads, public service announcements, publication/placement of advertisements 2. Mass produced movies, audio recordings, and written publications 3. Licensing for online databases | Competition | ** See Policy Directive** 1. Ads must be placed directly with media sources (does not apply to use of third party vendors to place ads) 2. Exemption applies only if publications are distributed primarily by the publisher or are purchased from a distributor as part of a unique offering 3. Database must be available from a single source only due to proprietary content or unique grouping | YES- Agency must seek permission from Administrator to utilize #3 of this policy directive. |
11-05 | All agencies | Emergency purchases | Competition | - Applies to EXTREME emergencies (immediate and serious threat to health, welfare, or safety) - Agency may make necessary purchases and then seek written determination from Administrator as soon as possible | If true emergency, no prior authorization required; must seek determination as soon as possible |
11-06 | Educational institutions | Property purchased utilizing educational discount | Competition | - Discount must be offered by supplier ONLY to educational institutions - Property must be for the express purpose of educating students - The discount must be significant (generally at least 20%) | Permission required if purchase is over $100,000. |
11-07 | Endowment Fund Investment Board | Fiduciary Services | Competition | Specific services include: auditors, consultants, custodians, actuaries, and investment managers | None |
11-09 | Juvenile Corrections | 1. Medical and related services 2. Residential care/treatment facilities 3. Reintigration/ transition services 4. Other specialized services | Competition | Exemption limited to specified services (see full Policy Directive) | None |
11-10 | State entities within Department of Self-Governing Agencies | Legal Services | Competition | Applies to purchases not otherwise exempt as small purchases | Permission from Administrator required |
11-11 | All agencies | Employee education, training, and training-related travel expenses | Competition | - Training must be infrequent for policy directive to apply - Limited to expenses under $100,000 | None |
13-01 | Department of Corrections | Transitional Housing Services | Competition | - Applies to lodging and living expenses related to transitioning offenders into the community - Must be in accordance with IDOC Standard Operating Procedures | None |
13-02 | Department of Corrections | Offender Medical Insurance | Competition | Applies to insurance covering offenders travelling to/from job sites or engaged in community work projects | None |
13-03 | Department of Health & Welfare; Division of Veterans Services; other agencies may apply to utilize this PD | 1. Idaho Health Registries 2. Specialized Foster Care Services 3. Professional Treatment Foster Care & Intesive Treatment/Residential Care Facilities 4. Child Care Services 5. Minimum standard rates for services 6. Medical professionals 7. Locum Tenens Agreements 8. Community Services Block Grants 9. Recruitment Agencies- Contingency Recruitment of Medical Professionals | Competition | See Policy Directive | None |
13-04 | All agencies | Specialized legal services; litigation consultants; professional case reviewers; administrative hearing officers; and expert witnesses | Competition | - Services must be directly related to threatened, pending, or potential litigation (involving state as a party) or administrative proceedings - Applies to services not already exempt as small purchases | Permission from Administrator required |
13-05 | Federal Surplus Program | Freight services | Competition | - Applies to inbound freight for property acquired by FSP - FSP must solicit if time permits | None |
15-01 | All agencies | Youth seasonal work and job training | Competition | - Applies to work/job training for youth (generally ages 16-25) - Must be established through a written agreement with Youth or Conservation Corps (or similar) | Permission from Administrator required |
15-02 | All agencies | Membership in national or other associations or partnerships | Competition | Limited to $50,000 without additional permission | Permission required if annual spend exceeds $50,000 |
15-03 | All agencies | Property purchased from Correctional Industries | - Competition - Utilization of Open Contracts | - Purchases from CI up to $10,000 are exempt from statewide contract use - Purchases over $10,000 exempt from statewide contract use and competition with permission | Permission required if purchase is over $10,000 |
15-04 | Department of Corrections | Extradition services | Competition | - Applies to services to return parole violators and dual commitment offenders to Idaho - IDOC must seek informal quotes as time allows | None |
16-01 | Vocational Rehabilitation | 1. Prosthetics/ personally prescribed devices 2. Tuition/training fees for individualized job-related training 3. Vehicle modification | Competition | - IDVR must develop written procedure/guidelines - IDVR must seek information quotes - Exemption only applies to purchases under $100,000 | Permission required for purchases between $50,000 - $100,000 |
16-02 | Idaho State Department of Agriculture | Inspectors | Competition | - Allows ISDA to enter into Price Agreements for performance of Organic Inspection & Specialized Material Reviews - ISDA must develop a written process and follow requirements of Policy Directive | None |
16-03 | Universities and Colleges | Instructional Services and related facility use | Competition | - Applies to courses involving unique or specialized training not otherwise exempt from competition - Applies when there is a limited pool of instructors/facilities due to geographic or other factors | Permission from Administrator required |
16-04 | ISP and other authorized agencies | Investigative Case Support and/or Analysis | Competition | - Applies to services in support of investigations where individuals must meet security policy requirements of Federal, State or Local agencies - Contracts limited to 3 years and $100,000 without additional permission | Permission required if contract will exceed 3 years or $100,000 |
18-01 | All agencies | Preventative maintenance and repair of scientific equipment, when the services are only available from a single supplier | Competition | - Services available from a single supplier - Maintain proper documentation with the acquisition file - Legal counsel review prior to signing a contract - Accounting may be requested by DOP | None |
19-01 | All agencies | Instructors for Certified Public Manager (CPM) Program | Competition | Agency must follow procedures enumerated in Policy Directive | None |
19-02 | ISP | Software applications, licenses, maintenance and support agreements for and related to OpenFox Message Switch supplied by Computer Projects of Illinois, Inc. (CPI) acquired by the Idaho State Police (ISP). | Competition | See Policy Directive | None |
19-03 | ITD | American Association of State Highway and Transportation Officials (AASHTO) software, licensing, maintenance and support services, analytics modules, training and software development. | Competition | See Policy Directive | None |
19-04 | DEQ | Wood Stove Change-Out Program | Competition | See Policy Directive | None |
19-05 | All Agencies | Collection of trash, recycling, and other waste (not including hazardous waste) at state facilities | Competition | See Policy Directive | None |
19-06 | All Agencies | Social media influencers and content creators to be used for marketing/promoting tourism in Idaho | Competition | See Policy Directive | None |
19-07 | All Agencies | The purchase of temporary staffing services from a rehabiliation agency | Utilization of Open Contracts | See Policy Directive | None |